Wedding Planning FAQs
Before We Begin
Planning a wedding comes with plenty of questions, and that's exactly how it should be. Whether you're wondering if you need a wedding planner, when to book, or which service is right for you, we've answered some of the questions we're asked most often.
Why should we hire a wedding planner?
1
A wedding planner helps guide you through the planning process, making it simpler, more organised and far less overwhelming.
Depending on the service you choose, that could include finding your venue, recommending trusted suppliers, managing timelines and budgets, coordinating logistics or overseeing your wedding day.
At ICY, our role isn't to make decisions for you. It's to give you the confidence, guidance and support to create a wedding that's unmistakably yours.
Whether you're planning a wedding in the Hunter Valley, Newcastle or beyond, a wedding planner helps simplify the process from start to finish.
2
Do I need a wedding planner for my wedding?
Not every wedding needs a wedding planner, and that's perfectly okay.
Some couples love planning every detail themselves, while others value having an experienced guide to save time, reduce stress and bring everything together.
Whether you need help from the very beginning or simply someone to manage your wedding day, ICY offers flexible support designed around the way you want to plan.
When should we book a wedding planner?
3
The earlier you book, the more value you'll receive.
Many couples book shortly after getting engaged so they have support choosing a venue, setting a budget and securing their preferred suppliers. However, it's never too late to ask for help.
Whether you're just getting started or already have plans underway, we'll meet you wherever you are in your journey.
Which ICY service is right for us?
4
Every couple plans their wedding differently, which is why ICY offers a range of services rather than a one-size-fits-all approach.
Some couples are simply looking for help finding the perfect venue. Others want ongoing guidance throughout the planning journey, while some only need an experienced professional to bring everything together on the wedding day.
Our services are designed to give you the flexibility to choose the support that suits your plans, your priorities and your budget. During our initial conversation, we'll take the time to understand your wedding and help you determine which option feels like the right fit.
Because no two couples plan the same wedding, we don't believe in a one-size-fits-all approach. Whether you choose one of our signature services or a personalised planning package, our goal is to provide support that feels right for you.
Wedding planning doesn't have to start from the very beginning.
If you've already booked your venue or started organising your wedding, ICY can step in to provide guidance, recommendations and support wherever you need it most.
Can you help if we’ve already booked our venue?
5
Yes, and it's one of the things we love most.
Rather than providing a generic list, we take the time to understand your vision, priorities and budget before recommending venues and suppliers that genuinely suit your wedding.
Every recommendation is carefully considered, because the right fit is always more important than the longest list.
From Hunter Valley wedding venues to photographers, celebrants, florists and entertainment, every recommendation is tailored to your wedding rather than pulled from a generic list.
Can you recommend wedding venues and suppliers?
6
Do you travel for weddings outside the Hunter Valley?
7
Absolutely.
While ICY is proudly based in the Hunter Valley, we also work with couples across Newcastle, the Central Coast and beyond. Wedding Day Management is available Australia-wide, with travel quoted based on your wedding location.
If you're planning a destination that's a little further afield, we'd love to hear about it.
How much does a wedding planner cost?
8
The cost of a wedding planner in Australia varies depending on the level of support you need, from wedding day management through to complete wedding planning.
Alongside our core services, ICY also offers customised planning packages for couples looking for something a little different. Whether you need support with one part of your wedding or a combination of services, we'll work with you to create an approach that suits your plans.
You can explore our services and pricing on our Services page, or contact us to discuss a personalised package.
Do you only work with lgbtqia+ couples?
9
Not at all.
ICY was founded within the gay community, but it was created for every couple.
Whether you're planning a same-sex wedding, a multicultural celebration, an intimate elopement or a traditional wedding, you'll be welcomed with the same care, enthusiasm and genuine support from the very first enquiry.
How do we get started?
10
It all begins with a conversation.
Simply complete our enquiry form and tell us a little about your wedding. We'll then organise a time to chat, learn more about your plans and answer any questions you have.
From there, we'll help you choose the service that best suits your wedding and work out what comes next.